A Canadian association booking their 2020 annual conference was presented with a draft hotel contract that contain the following cancellation terms for cancelling their event 120 days prior to the event dates: 80% of guestroom revenue and 100% of the food & beverage minimum. These two revenue sources would generate $348,092.00 in cancellation damages owed by the association. Planner Protect Inc., assisted the association in strategically negotiating final cancellation terms for cancelling their event 120 days prior as follows: 64% of guestroom revenue and 40% of the food & beverage minimum. The association’s damages owing to the hotel – should they need to cancel up to 120 days out from their event, would be $254,473.60. A staggering savings of $93,618.40 for the association.